If you’re planning on quitting your job, you need to write a resignation letter and give it to your boss in person before you turn in your two weeks notice. You want to be sure to leave on good terms with your employer, so sending off the right message with your resignation letter is important. Follow these tips for writing the perfect resignation letter sample.
1. Thank your boss.
Your letter is a way to thank your boss for the good times you had during your time at the company, and it’s also a way to show that you appreciate the opportunity given to you. Thank her for being a great mentor, and saying goodbye in a professional manner.
2. Do not bad-mouth the organisation if you have any complaints about it.
If this is a negative letter, remember that the person who will be reading it is still an important part of your life, so be sure to keep things professional by avoiding any negative comments about the organisation or anyone in particular. You never know if you might be working with your boss again in the future.
3. Don’t say anything that can be taken out of context.
Even if you have to write a negative letter, avoid using direct language. Instead of saying that you didn’t like the work environment or the company policies, try saying something along the lines of “it was difficult for me to adjust to this sort of work environment, so I have decided to take on a different opportunity at another company.” Even though it is a negative comment about your current situation, your former employer will not feel insulted by it.
4. Be positive when writing a resignation letter.
If you’re leaving on bad terms, then don’t write anything at all; if you are leaving on good terms, be positive so that your former employer is not taken off guard by the negative remarks contained within it. Depending on the situation, you may even want to say something like “Thank you for everything!” or “Enjoy your future!”
5. End on a positive note.
At the end of the letter, be sure to make one final remark that makes it clear that you are moving on from the company in a positive manner. This could be anything from “I will never forget working with you” to “I wish all of you continued success!” You should also include your new contact information so that your former boss can reach out to you whenever she needs additional help or advice.
6. Make the letter brief.
Your letter should be only a few pages long, and if you are writing it in person it should be a simple note written on the back of your work card. A couple of sentences saying that you are leaving are enough to express your thanks and wish you success for your new job will do just fine.
7. Send it off as early as possible.
You don’t want to wait too long after you send in your two weeks’ notice to get all of the paperwork out of the way, so make sure that you send off your resignation letter at least two weeks before you need to officially leave the company to avoid any last-minute stress on both sides.
Any resignation letter is going to be fairly personal and usually involves a few negative comments, but with a little bit of effort, you can make it clear that it was not an easy decision for you to make and that you are leaving on positive terms.